Subject Access Request (SAR) Policy

Version: 1.0
Effective Date: June 2026

Publisher: Catherine Kearney Solutions Limited trading as Kearney News

1. Introduction

Kearney News respects the privacy rights of individuals and is committed to complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This Subject Access Request (SAR) Policy explains how individuals can request access to personal information that Kearney News holds about them and how we process such requests.

2. Purpose

The purpose of this policy is to ensure that:

• Individuals can exercise their legal rights.
• Requests are handled fairly and efficiently.
• Personal data is protected.
• Kearney News complies with applicable data protection legislation.

3. What is a Subject Access Request?

A Subject Access Request (SAR) is a request made by an individual seeking confirmation of whether Kearney News processes their personal data and, where applicable, access to that information.

A SAR may also include information regarding:

• The categories of personal data held.
• The purpose of processing.
• Data retention periods.
• Recipients of personal data.
• Data sources.
• Automated decision-making processes, where applicable.

4. Who Can Make a Request?

A Subject Access Request may be made by:

• The individual whose data is being processed.
• A parent or guardian acting on behalf of a child where appropriate.
• A legally authorised representative.
• A person holding valid authority to act on behalf of another individual.

We may request evidence of authority before processing a request.

5. How to Submit a Request

Requests may be submitted by email or post.

Email

privacy.compliance@kearneynews.press

Subject Line: Subject Access Request

Postal Address

Data Protection Officer

Kearney News

82 Firsby Court

Hemlington

TS8 9LA

United Kingdom

Requests do not need to use a specific form.

However, providing detailed information helps us locate the relevant records more efficiently.

6. Information We May Request

To protect personal information, we may request:

• Proof of identity.
• Proof of address.
• Additional information to clarify the request.

Acceptable identification may include:

• Passport.
• Driving licence.
• Government-issued identification.
• Utility bill or similar address verification.

We will only request information reasonably necessary to verify identity.

7. Response Times

We will normally respond within one calendar month of:

• Receiving the request; and
• Receiving any required identity verification.

Where requests are complex or numerous, the response period may be extended by up to two additional months as permitted by law.

Where an extension is required, we will inform the requester and explain the reasons.

8. Fees

Subject Access Requests are normally provided free of charge.

However, we may charge a reasonable administrative fee where a request is:

• Manifestly unfounded.
• Excessive.
• Repetitive.

Alternatively, we may refuse to act on such requests where permitted by law.

9. Information We May Provide

Where applicable, we may provide:

• Confirmation that personal data is processed.
• Copies of personal data.
• Purposes of processing.
• Categories of personal data.
• Retention periods.
• Information about recipients.
• Information about data rights.
• Details of safeguards for international transfers.

Information will normally be provided electronically unless otherwise requested.

10. Journalistic Exemptions

As a news publisher, Kearney News may rely on exemptions available under the Data Protection Act 2018 where personal data is processed for journalism, academic, artistic or literary purposes.

Where a lawful exemption applies, some information may not be disclosed.

Any exemption relied upon will be carefully considered and applied only where legally appropriate.

11. Information We May Withhold

Certain information may be withheld where disclosure would:

• Infringe the rights of another individual.
• Reveal confidential information.
• Prejudice legal proceedings.
• Compromise law enforcement activities.
• Breach applicable legal exemptions.

Each request will be assessed individually.

12. Rights Related to Personal Data

In addition to the right of access, individuals may have the right to:

• Request correction of inaccurate data.
• Request deletion of personal data.
• Restrict processing.
• Object to processing.
• Request data portability.
• Withdraw consent where processing is based on consent.

Requests relating to these rights may be submitted using the contact details provided in this policy.

13. Data Security

Kearney News takes appropriate technical and organisational measures to protect personal data.

Information disclosed through a Subject Access Request will be transmitted using secure methods wherever reasonably practicable.

14. Accessibility

As an organisation committed to disability inclusion, Kearney News aims to make Subject Access Requests accessible to all individuals.

Reasonable adjustments may include:

• Alternative communication formats.
• Accessible documents.
• Additional support during the request process.

Individuals requiring assistance are encouraged to contact us.

15. Armed Forces Covenant Commitment

Kearney News supports the principles of the Armed Forces Covenant.

We will seek to ensure that serving personnel, reservists, veterans and military families are able to exercise their data protection rights fairly and without disadvantage.

16. Complaints

If you are dissatisfied with how we have handled your Subject Access Request, you may contact us using the details below.

Contact

privacy.compliance@kearneynews.press

Kearney News

82 Firsby Court

Hemlington

TS8 9LA

United Kingdom

17. Information Commissioner’s Office (ICO)

If you remain dissatisfied, you may have the right to lodge a complaint with the UK’s supervisory authority.

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Telephone: 0303 123 1113

Website: https://ico.org.uk

We encourage individuals to contact Kearney News first so we can attempt to resolve concerns directly.

18. Policy Review

This policy will be reviewed annually or sooner if required due to:

• Changes in legislation.
• ICO guidance.
• Regulatory developments.
• Operational changes.

Contact Information

Kearney News

A trading name of Catherine Kearney Solutions Limited

82 Firsby Court

Hemlington

TS8 9LA

United Kingdom

Email: privacy.compliance@kearneynews.press

© Kearney News. All rights reserved.